KANSAS CITY PUBLIC SCHOOLS

Job Description

 

 

Job Title: Human Resources Specialist

Job Title Code: 1628

Salary Grade: A624 Min: $25.70-up to Budget Max

Department: Human Resources

Reports To: Director HR Staffing

FLSA Status: Non-Exempt

Date Prepared: June 2011 Revised:  October 2017; February 2019

 

PURPOSE OF JOB: Responsible for assisting the KCPS leadership team, in the development and execution of human resource (HR) staffing plans. Performs professional level HR work and carries out responsibilities in several functional areas of HR. Provides professional level support to workforce staffing, talent acquisition, training and development, insight culture assessment and compensation administration. Supports and advises school leaders and department managers on various HR issues. May assist in coordination of HR specialist resources needed for implementation of HR programs for assigned area. Works under minimal supervision.

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the essential job functions and responsibilities.

 

• Enters new hire information into the system ensuring accurate information is in the Human Resources Information System (HRIS) for new hires.

 

• Enters changes related to pay and status for current employees to ensure accurate employee records within the HRIS

 

• Supports documentation processes for employees such as life event changes, updating records, filing, and tracking issues as needed

 

• Respond to general basic inquiries ensuring a high level of customer service

 

• Assist with events such as but not limited to: Service Awards and Retiree programs

 

• May provide support for recruiting during high volume periods

 

• May assist with basic Job Description maintenance

 

• Assist in the administration of various human resources functions according to district policy and procedures, State and Federal rules and regulations and collective bargaining agreements.

 

• Identify, research, and coordinate the resolution of issues and concerns related to human resources operations, policies and procedures.

 

• Communicate with the public, prospective employees, district administrators and other employees regarding complex and technical human resources matters.

 

• Coordinate, monitor and document employment processes while complying with all district, State and Federal regulations and collective bargaining agreements.

 

• Provide technical expertise and support to district administrators and other employees on the interpretation of district human resources policy and procedures, State and Federal rules and regulations and collective bargaining agreements.

 

• Respond to written and verbal inquiries from a variety of internal and external sources to resolve problems, provide information, identify relevant issues and/or refer to appropriate staff.

 

• Operate a microcomputer and business related software, including work processing, spreadsheets and database management; input, edit, review, verify and extract data from human resources systems/databases.

 

• Maintain manual and electronic documents, files and records.

 

 

• Perform related duties as assigned.

 

REQUIRED QUALIFICATIONS:

Associate Degree in Business, Human Resources, or related field

3-5 Years experience supporting a Human Resources department

 

PREFERRED QUALIFICATIONS: 

 Broad basic knowledge of all functional areas in HR. Good understanding of HR programs, policies and procedures. Good understanding of employment law. Strong multi-tasking skills Good leadership ability (team building, coaching, mentoring, change management, advising) Strong problem solving skills (identify, analyze, research, evaluate, resolve) Excellent conflict management and human relations (written, verbal, client service) skills

SUPERVISORY RESPONSIBILITIES:  None

 

 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 

This job requires that the employee be able to: sit, stand, walk, speak, hear, use hands, fingers, and reach with hands and fingers; bend, stoop, and lift objects of at least ten pounds.  Job requires the employee occasionally to stoop, kneel, crouch or crawl.  Visual ability requires mono and color vision, close vision, distance vision, depth perception and ability to adjust focus.

 

TERMS OF EMPLOYMENT:

Length of work year: 12 months

 

Benefits: Health and Dental Insurance are provided. KCPS Defined Benefit Pension plan mandatory 9% contribution is required from employee and matched by KCPS; Voluntary retirement savings plans are also available.