KANSAS CITY PUBLIC SCHOOLS

Job Description 

 

Job Title:                      School Business Analyst

Job Title Code:             02191

Salary Grade:               J60 ($21.00- $32.23) 

Department:                Business Services

FLSA Status:                Non-exempt

Date Prepared:            March 2010                 Revised:  May 2017   Revised August 2023                                        

 

PURPOSE OF JOB: Performs business service functions for local funds collected and disbursed at the assigned school site according to published accounting procedures for student activity funds provided by Business and Finance.

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned.

1. Adhere to the established chart of accounts for all transactions required to be processed in the student activity bank account and the ALIO financial system. Keep track of all student activity for the school  in compliance with student activity
2. Prepare cash receipts for all money collected documenting the reason/purpose for the cash Make daily bank deposits as required. Post cash receipts to accounting system daily/weekly.
3. Obtain approval for payment of invoice as Post cash to accounting system daily/weekly.
4. Establishes and maintains detailed cash receipts data to support all bank deposits and approved detailed invoices to support all Maintain all accounting documents in a secured location at the school site.
5. Prepare monthly bank reconciliations and required reports to be submitted to the Supervisor.
6. Prepare monthly reports disclosing detail transaction of each club sponsor and the
7. Maintains a list of club sponsors as approved by the
8. Processes all school orders of materials and supplies using the ALIO Financial Management
9. Monitors the schools Monitor outstanding purchase orders, process receipt of goods and services on-line using the ALIO Financial Management System.
10. Main duty is to process payroll data for the school site
11. Cross-trains with other support staff at school sites on duties related to business and
12. Attends annual training on business functions related to payroll processing and using the ALIO Financial Management
13. Maintains technical knowledge by attending educational workshops and reading accounting Make recommendations to supervisor on ways to improve accounting for student activity funds.
14. Maintains and protects accounting records by keeping information
15. Contributes to the team effort by accomplishing job Performs other duties as assigned.

 

 

 

SUPERVISORY RESPONSIBILITIES: None

 

 

 

 

 

MINIMUM QUALIFICATIONS:

• Associate’s degree in Business Administration and one year of meaningful bookkeeping experience OR 6 hours of college level Accounting courses and three years of meaningful bookkeeping experience.
• A minimum of two years experience working in a computerized business Proficiency using personal computers and software applications including Windows, Excel, Access, Word, etc.
• Proficiency in the use of a 10-key
• Excellent interpersonal, oral and written communication skills.

 

 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

This job requires that the employee be able to: sit, stand, walk, speak, hear, use hands, fingers, reach with hands and fingers; bend, stoop, lift objects of at least ten pounds.

 

 

 

 

 

TERMS OF EMPLOYMENT:

Length of work year: 12 months (7.5 hours per day/5 days per week) Benefits: Health and Dental Insurance are provided.